From quotation to contract, for service businesses
Your services, priced.
Bring the work in whatever form you have it — a plan, a document, a schedule, a list. Surfacia scopes it, prices it from your own rates and rules, and every figure traces back to a rule you can open.
Plans, documents and spreadsheets — brought in as they are
Works in the browser — nothing to install
Priced by the clock, not by one average rate
The quotation exports to PDF and editable Word
The problem
Quotations built by hand, defended from memory.
And a number nobody can open when the customer asks where it came from.
Scoped by hand
Somebody typed the quantities in, and nobody can check them. The figure is an assertion rather than a measurement — and every price downstream is built on it.
One average rate
Pricing a whole contract at a single average rate is simple and wrong. The hours that fall on evenings, nights and weekends cost materially more, and over a year that difference is the profit.
The awkward work bolted on
The periodic jobs that do not fit an hours-per-month model get added as an afterthought, by hand, at the end. That is exactly where margin is lost.
Every figure comes from a rule you can open.
A spreadsheet gives you a number. Surfacia gives you the measurement it was applied to, the rule you priced it with, and the rate and the date that rate was valid. That is the difference between a quotation you can defend and a quotation you hope holds.
What it does
From the brief you already have to the contract you sign.
Scope the work, however it arrives
Bring a plan, a document, a schedule or a list. Surfacia reads it and proposes the scope, so nobody retypes quantities out of a file that already knows them.
A proposal, and a human on every decision
Surfacia proposes; you decide. Nothing enters the quotation until somebody has accepted it, and every change is recorded rather than quietly made.
Priced from your own rules
Your rates, your productivity, your agreements. An estimate comes out the same way twice — and the same way whoever prepares it.
Priced by the clock, not by the average
An hour on a Sunday is not an hour on a Tuesday. Every hour is priced at the rate the time it actually falls in carries — and a public holiday is never priced as a working day.
Scheduled across the year
A frequency pattern becomes real dates, counted per month against the real calendar — so the price and the plan agree, in advance.
The quotation, then the contract
One document, PDF or editable Word — and the same figures carried through to the people who deliver the work, so nothing is re-keyed between them.
How it works
Three steps, and you can stop at any of them.
01 — Bring the work in
Import what you already have
A drawing, a room list, a schedule, a spreadsheet of last year’s contract. Surfacia reads it and proposes the scope line by line.
02 — Check and adjust
Accept, change or discard
Nothing is created until you accept it. Correct anything, and the price and the schedule follow from the correction rather than from a second spreadsheet.
03 — Send it
Produce the quotation
Export it as PDF or as editable Word, and hand the same figures to operations when the contract is signed.
Trust
Built to be handed to a customer.
Every quotation is a document somebody signs. These are the four things that make one safe to send.
Every figure opens
Click any number and the rule behind it, the rate it used and the date that rate was valid are all there.
Nothing is created until you accept it
Surfacia proposes and a person decides. Proposals arrive for review, and the whole feature can be switched off.
Your data stays yours
Your plans, your rates and your agreements remain yours. Everything is hosted in Swedish data centres.
Nothing to install
It runs in the browser, on the connection you already have, for one person or for a bid team working on the same document.
Who it is for
For anyone who quotes work by hand today.
Surfacia is an estimate and quotation tool for service businesses where the price has to be defended line by line — contract services, facility services, and any operation that has outgrown a spreadsheet.
Sells to the owner, built for the estimator
The person signing the contract can see where every figure came from. The person producing it stops rebuilding the same spreadsheet for every bid.
From the first proposal to the signed contract
Surfacia is not only a contract tool. Work can be priced before the customer is a customer, which is where most of the work of quoting actually happens.
Send us one brief and your own rates.
We will send you back a priced quotation. It is a demo and a proof in the same action — every figure in Surfacia comes from a rule you can open, and this is the shortest way to see one.